ራስ, ዲጂ ቢሮ

1. Objective of the Position

To ensure the achievement of the institution’s goals by leading the operations assigned to the Office of Ethiopian Forestry Development, monitoring the implementation of decision-based matters, supporting the strengthening of reporting entities’ organizational structures, formulating operational systems, and evaluating performance outcomes.

2. ማቀድ, Coordinating, and Managing Office Activities

• Strategic & Operational Planning: Prepare office plans, monitor implementation, and present performance reports. Collaborate with management teams during strategic planning processes to ensure key performance directions are integrated.

• Problem Resolution: Identify key operational challenges affecting the mission and strictly follow up to ensure solutions are applied.

• Reporting & መርጃዎች: Ensure timely submission of periodic plans and reports to higher leadership and external stakeholders. Verify that required budgets and inputs for the annual plan are itemized, and jointly evaluate overall budget utilization and program performance.

• Human Capital & Efficiency: Formulate manpower and human resource development plans to build staff capacity. Ensure necessary budgetary and operational resource prerequisites are met.

• Institutional Productivity: Establish integrated resource allocation and task deployment mechanisms across departments to foster institutional effectiveness through continuous tracking and support.

• Performance & አካባቢ: Regularly evaluate the performance of sub-ordinate heads and staff, providing consolidated assessment reports. Provide leadership to foster and sustain team spirit and motivation, while maintaining properly organized documentation for efficient service delivery.

3. Monitoring the Execution of Decisions

• Legal & Operational Review: Identify matters requiring top management approval based on legal requirements and organizational mandates, ensuring they are backed by proper evidence. Track their implementation and report outcomes to leadership.

• Correspondences & Delegations: Review and directly address incoming issues from reporting institutions and external entities where applicable. Act on delegated authority regarding letters and matters forwarded by higher management.

• Communication & Protocols: Prepare messages and correspondence for higher officials. Guarantee the prompt distribution of outgoing letters, ክበቦች, and directives to relevant parties. Oversee the preparation and execution of protocol MOUs with stakeholders.

• Meeting Management: Identify and prepare meeting agendas for sessions chaired by top management and distribute them to participants. Record (or oversee the recording of) meeting minutes, dispatch them to departments/relevant bodies, and follow up on directive implementations.

4. Supporting the Strengthening of Reporting Entities

• Directly engage with executive leads of reporting entities to align planning processes, ensure consistent execution, and standardize performance tracking.

• Establish strong networks with internal and external stakeholders, offer functional support, and collaboratively design innovative working methodologies to fulfill the institutional mandate.

5. Coordinating, Directing, Evaluating, and Controlling Office Operations

Financial & Performance Audits

• Ensure internal financial, operational, and performance audits are conducted; take corrective action based on findings.

• Facilitate external/main audits for institutional accounts and ensure full compliance and corrective action regarding audit observations.

• Ensure audit practices comply with established audit standards.

• Monitor global and national developments to inform leadership of potential operational impacts.

Public Relations & Asset Management

• Oversee events and documentary film productions aimed at building the institution’s brand image, ensuring accurate messaging.

• Ensure the acquisition, ስርጭት, and utilization of government property/assets comply with regulations and directives.

Legal Affairs & Governance

• Provide appropriate clarifications on legal inquiries involving the institution.

• Track legal violations, ensure appropriate lawsuits are filed, and oversee their successful resolution.

Ethics, Anti-Corruption, & Asset Registration

• Review and amend proclamations, regulations, መመሪያዎች, and manuals that may pose corruption vulnerabilities.

• Organize awareness platforms regarding working manuals, codes of ethics, and national anti-corruption policies.

• Ensure mandatory asset and financial interest registrations for required staff and officials are properly executed and reported to relevant authorities.

• Receive, ማረጋገጥ, and investigate ethics and corruption tips; follow up on corrective actions taken.

Gender & Social Affairs

• Lead and coordinate policies, guidelines, and strategies regarding women and social affairs, driving organizational awareness.

• Ensure plans, መመሪያዎች, and programs incorporate issues related to HIV/AIDS, persons with disabilities, the elderly, and environmental protection.

• Build sustainable partnerships and execute MOUs with external actors in social affairs.

• Formulate income-generating strategies and mobilize resources/funds dedicated to social programs, overseeing their targeted allocation and performance.